Agenda For Board Meeting – Wednesday, December 9th

Kentwood Home Guardians Agenda
Monthly Board Meeting
Wednesday, December 9th, 2020 @ 7:00 p.m.
** Zoom Meeting **
(meeting registration information at bottom)

Please note this is not our usual location

Call to Order

1. Officer Reports

a) Secretary’s Report – Review and approve November 4th Regular Board Meeting Minutes
b) Treasurer’s Report
– Review and approve October & November 2020 P&L Reports and Balance Sheets
– Legal Bill Review

2. Committee Reports

a) Architectural Committee – Update & Report
– Plans Review
– Operating Rules & ARC Standards
– ARCC Update
b) Outreach Committee – Update & Report
– Committee is asking for authorization to submit a question to counsel regarding legally required mailings
– Committee is asking for formal appointment of three members to the committee
– Committee is proposing Quarterly Member Listening Sessions to be moderated by the Committee
c) DPR Restatement Committee
– Appoint members, present initial process and DPR comparison documents

3. Operation Manager’s Report

a) Kudos & Complaints Log
b) Collections/Assessment update
c) Board training update
d) additional insurance needs

4. New Business

a) Annual Election – setting schedule and gather documents
b) KHG Digital Access
c) Creating ZOOM account – own license, recording and archiving meetings
d) Google Drive set-up – setting up property folders & access
e) Proactive Agenda: draft and schedule Board agendas at least 3 months in advance to provide a “look ahead” and follow up of Board actions and activities
f) Protocol for Board email communications with Office/Operations Manager

5. Unfinished Business

a) Update on open Board seat
b) Community Plan Update – establish committee to pursue KHG’s interests

6. Community Comments

7. Save The Date! Lot 87 update scheduled for our January meeting

Adjourn Meeting


Please email info@kentwoodhomeguardians.com for the Zoom meeting ID, password and call-in phone numbers.