Agenda For Board Meeting – Wednesday, July 21st

Kentwood Home Guardians Agenda
Monthly Board Meeting
Wednesday, July 21, 2021 @ 7:00 p.m.
** Zoom Meeting **
(meeting access information at bottom)

Please note this is not our usual location

Call to Order and Brief Introduction of Board and Meeting Procedures. The Community is reminded that we have adopted the Civility Project’s Code of Conduct for association meetings.

1. Preliminary Comments & Questions From The Community

2. Officer Reports

a. Secretary’s Report – review & approve:

April 14, 2021 regular board meeting minutes
May 19, 2021 regular board meeting minutes
May 5, 2021 special board meeting minutes
• June 23, 2021 regular board meeting minutes (not yet available)

b. Treasurer’s Report

• review & approve April 2021 P&L and Balance Sheet
• review & approve May 2021 P&L and Balance Sheet
• update from Operations Manager re 2nd notice on assessments & amnesty offer
• transfer of Treasurer finance responsibilities
• signatory status with One West Bank

3. Committee Reports

a. Architectural Committee – update & report

b. Outreach Committee – update & report

c. DPR Restatement & Operating Rules Committee – update & report

4. Operation Manager’s Report

a. Board Training Update

b. Kudos & Complaints Log

c. Collections/assessment update

d. D&O insurance quote status

e. Status of updating google folders with historical member complaint correspondence

5. New Business

a. Board Roles

b. New KHG answering service

c. 8363 Stewart Ave

d. Confirm Tom Koranda as ARCC

6. Unfinished Business

a. Election Matters

• Discuss & set Candidate Forum for August Board Meeting
• Reminders re Election Timeline
• Move election and Annual Meeting, if approved by counsel

b. Motion to approve KHG Digital Assets Policy & Procedure

c. Lease renewal (lease expires 7/31/2021)

d. Follow up from executive session re Operations Manager Job Description/weekly hours/office contact

e. Implementation of Records Retention Policy (adopted 5/19/2021)

f. Follow up re posting website information for volunteers

7. Further Community Comments

Adjourn Meeting

Join Zoom Meeting:

Access to the meeting will be sent out to our email list or you can email for the information. Please provide your Kentwood address in the email request. This meeting is for KHG members only.