Agenda For Board Meeting – Wednesday, Oct 20th

Kentwood Home Guardians Agenda
Monthly Board Meeting
Wednesday, October 20, 2021 @ 7:00 p.m.
** Zoom Meeting **
(meeting access information at bottom)

Please note this is not our usual location

Call Board Meeting to Order and Brief Introduction of Board members and meeting procedures

  1. Community Comments (limited to 15 minutes; if more time needed, continue comments to end of agenda)
  2. Frank Rafa from eUnify
  3. Officer Reports
    1. Secretary’s Report
      1. 8/18/2021 approved minutes not posted to website
      2. Review & approve:
        1. May 19 regular board meeting
        2. June 23 regular board meeting
        3. Sept 1 special meeting
        4. Sept 15 special meeting
    2. Treasurer’s Report
      1. Awaiting Operations Manager update re:  June-August re-statements + September P&L and Balance Sheets
      2. KHG audit
  4. Committee Reports
    1. Architectural Committee – update & report
    2. Outreach Committee – update & report (members needed)
    3. DPR Restatement / Operating Rules Committee – update & report
      1. Committee Mission Statement needed on website
      2. Community questionnaire/email blast/Zoom meet 
      3. Request for set-up of dedicated DPR-ORC email account
  5. Operation Manager’s Report
    1. Kudos and Complaints Log
    2. Letters mailed from KHG (no names or addresses stated for privacy)
    3. Collections/Assessment update
  6. New Business
    1. Formation of Modernization/Tech Committee
    2. Election Rules Review/SB 432/ Term Limits
    3. Code of Ethics policy; Board Directors sign & return to President
    4. President’s Letter Included With Assessments
    5. Board Director communications
    6. Board Positions, including Vendor Liaisons
    7. SB9 & ADU & STR laws
    8. Complaints response, process, and templates
    9. Politicizing KHG
    10. Disbanding KHG
    11. KHG operations manual/committee
    12. KHG:  “What do we do?”
    13. Motion to approve digital assets policy
  7. Unfinished Business
    1. Digital assets access
    2. Motion to censure Board Director
    3. Operations Manager job description & hours
      1. Time card sign-off process & payroll procedures
      2. Treasurer to review financials monthly in advance of Board meets
      3. Discuss Operations Manager re:  Board correspondence
    4. Deborah to pursue quotes for missing/required insurance coverages through broker recommendations provided by KHG’s attorney
    5. Stewart Ave. stalled construction / update / next Board action 
    6. Next steps for collection of outstanding assessments
  8. Further Community Comment

Adjourn Meeting

Join Zoom Meeting:

Access to the meeting will be sent out to our email list or you can email for the information. Please provide your Kentwood address in your email request. This meeting is for KHG members only.