Kentwood Home Guardians – Monthly Open Board Meeting Agenda

Wednesday, March 16, 2022 @ 7:00 p.m.

Hybrid Mtg: 

1. Zoom Meeting Info: (see MailChimp email from KHG)
2. Members can join the meeting in-person at the KHG office where the KHG president will be conducting the meeting on her laptop.  She is boosted and will not be wearing a mask.  

MEETING RULES: No audio or video recording allowed by attendees. However, the Secretary may record the meeting to aid in the preparation of minutes. The recording is deleted once the minutes have been prepared. As provided in the “Open Meeting Act,” members may observe the meeting but do not have the right to participate in the Board’s deliberations or votes. Members may address issues during the Open Forum portion of the meeting. Attendees may not engage in obscene gestures, shouting, profanity or other disruptive behavior. If attendees become disruptive, they may be expelled from the meeting and fined.

1. Call to Order and Brief Introduction of Board Meeting and Mtg Procedures

2. Open Forum (limited to 15 minutes; 2 minute limit per person)

3. Officer Reports

1. Secretary’s Report
   1. Minutes to be posted in final form to website (approved at 1/19/22 meeting):
      1. April 14 Regular Session
      2. May 5 Special Session
      3. May 19 Regular Session
      4. June 23 Regular Session
      5. September 1 Special Session
      6. September 13 Emergency Session
      7. September 15 Regular Session
      8. October 20 Regular Session

2.  Review & approve draft minutes:
   1. November 8 Executive Session
   2. November 17 Regular Session
   3. December 15 Regular Session
   4. January 19 Regular Session
   5. January 26 Executive Session
   6. January 31 Special Session
   7. February 16 Regular Session
3. Treasurer’s Report
   1. Operations Manager financials
   2. Annual budget review; Board to approve in April for mailing by 4/30
   3. Audit
   4. Motion to hire reserves consultant

5. Committee Reports

1. Architectural Review Committee 
2. DPR-OR Committee
3. Elections Committee
4. Operations Committee

6. Operation Manager’s Report

1. Kudos and Complaints Log
2. Collections/Assessment update

7. New Business

1. Review Pre-ballot notice 
2. Review of candidate qualifications
3. Appointment of eUnify Implementation Committee: Alyssa Bost, Audrey Melton, Deborah Wettstein, Tom Koranda, Ben Bueno
4. Motion to pursue new banking arrangement in connection w/ eUnify
5. Motion to request complimentary, approx 2 week pre-qualification review from Adam Stirling law firm regarding DPR Reinstatement Services to see if we qualify for fixed fee 
6. Discussion regarding hybrid meetings and annual mtg location

8. Unfinished Business

1. Safety & security update; appointment of committee
2. Motion to delete KHG Facebook page since ownership has not been transferred to KHG
3. Update on stalled construction 
4. Motion to give full access of office to DPR Reinstatement committee for research purposes. 

9. Additional Open Forum (limited to 15 minutes; 2 min limit per person)

Adjourn Meeting