Agenda for April 20 Regular Board Meeting

Kentwood Home Guardians – Monthly Open Board Meeting Agenda

Wednesday, April 20, 2022 @ 7:00 p.m.

Zoom Meeting Info: (see MailChimp email from KHG)

MEETING RULES: No audio or video recording allowed by attendees. However, the Board of Directors records the meeting to aid in the preparation of minutes. The recording is deleted once the draft minutes have been approved by the Board of Directors. As provided in the “Open Meeting Act,” members may observe the meeting but do not have the right to participate in the Board’s deliberations or votes. Members may address issues during the Open Forum portion of the meeting. Attendees may not engage in obscene gestures, shouting, profanity or other disruptive behavior. If attendees become disruptive, they may be expelled from the meeting and fined.

SPECIAL EVENT: Candidate Forum 7 PM to 7:30 PM

1. Call to Order at 7:30 PM and Brief Introduction of Board Meeting and Mtg Procedures

2. Open Forum (limited to 15 minutes; 2 minute limit per person)

3. Officer Reports

  1. Secretary’s Report
    1.  Review & approve draft minutes:
      1. Previous minutes that need approval are in Unfinished Business
      2. March 1 Executive Session
      3. March 16 Regular Session
      4. March 16 Executive Session
  1. Treasurer’s Report
    1. Status of financials
    2. 2nd assessments mailing
    3. Reserve study results

5. Committee Reports

  1. Architectural Review Committee 
  2. DPR-OR Committee
  3. Elections Committee
  4. Operations Committee

6. Operation Manager’s Report

  1. Kudos and Complaints Log
  2. Collections/Assessment update

7. New Business

  1. Thank you to Audrey Melton, last day is April 22
  2. Welcome to our new Operations Manager, Kenny Williams
  3. Board vote on Annual Budget & Policy Statement
  4. Ask for volunteers to put Election/Annual Mtg yard sign in their yards
  5. EUnify launching – discuss which documents to move from website to eUnify 

8. Unfinished Business

A. Board vote on additional proposed election rules to go out for membership review

B. Review of candidate qualifications

  C. Review of KHG email accounts; Go Daddy account

D. Current status of KHG FB account – has not been deleted and not under control of KHG

E. Discuss what speakers or content should be included in Annual Membership Meeting on May 21

F. Review & approve draft minutes:

  1. November 8 Executive Session
  2. November 17 Regular Session
  3. December 15 Regular Session
  4. January 19 Regular Session
  5. January 26 Executive Session
  6. January 31 Special Session
  7. February 16 Regular Session

9. Additional Open Forum (limited to 15 minutes; 2 min limit per person)

Adjourn Meeting