Agenda For Board Meeting – Wednesday, December 9th

Kentwood Home Guardians Agenda
Monthly Board Meeting
Wednesday, December 9th, 2020 @ 7:00 p.m.
** Zoom Meeting **
(meeting registration information at bottom)

Please note this is not our usual location

Call to Order

1. Officer Reports

a) Secretary’s Report – Review and approve November 4th Regular Board Meeting Minutes
b) Treasurer’s Report
– Review and approve October & November 2020 P&L Reports and Balance Sheets
– Legal Bill Review

2. Committee Reports

a) Architectural Committee – Update & Report
– Plans Review
– Operating Rules & ARC Standards
– ARCC Update
b) Outreach Committee – Update & Report
– Committee is asking for authorization to submit a question to counsel regarding legally required mailings
– Committee is asking for formal appointment of three members to the committee
– Committee is proposing Quarterly Member Listening Sessions to be moderated by the Committee
c) DPR Restatement Committee
– Appoint members, present initial process and DPR comparison documents

3. Operation Manager’s Report

a) Kudos & Complaints Log
b) Collections/Assessment update
c) Board training update
d) additional insurance needs

4. New Business

a) Annual Election – setting schedule and gather documents
b) KHG Digital Access
c) Creating ZOOM account – own license, recording and archiving meetings
d) Google Drive set-up – setting up property folders & access
e) Proactive Agenda: draft and schedule Board agendas at least 3 months in advance to provide a “look ahead” and follow up of Board actions and activities
f) Protocol for Board email communications with Office/Operations Manager

5. Unfinished Business

a) Update on open Board seat
b) Community Plan Update – establish committee to pursue KHG’s interests

6. Community Comments

7. Save The Date! Lot 87 update scheduled for our January meeting

Adjourn Meeting

Please email for the Zoom meeting ID, password and call-in phone numbers.