Agenda For Board Meeting – Wednesday, May 19th

Kentwood Home Guardians Agenda
Monthly Board Meeting
Wednesday, May 19th, 2021 @ 7:00 p.m.
** Zoom Meeting **
(meeting access information at bottom)

Please note this is not our usual location

Call to Order and Brief Introduction of Board and Meeting Procedures

1. Preliminary Comments & Questions From The Community

2. Officer Reports

a. Secretary’s Report – review & approve:

• April 14th, 2021 regular board meeting minutes
• May 5th special board meeting minutes
• May 10th executive session minutes
• May 12th executive session minutes

b. Treasurer’s Report

• review & approve April 2021 P&L and Balance Sheets
• treasurer as signatory on bank accounts
• review timeline for 2nd notice on assessments & amnesty offer

3. Committee Reports

a. Architectural Committee – update & report

b. Outreach Committee – update & report

c. Operating Rules Committee – update & report

4. Operation Manager’s Report

a. Kudos & Complaints Log

b. Assessment update

5. New Business

a. Discuss and vote on motion to approve $340 expenditure for letter opener

b. Discuss sharing draft minutes prior to Board approval

c. Discuss upcoming office lease expiration

d. Office Personnel

• Clarify Operations Manager’s hours
• Review Operations Manager’s job description
• Discuss need for additional bookkeeping support

e. Discuss and vote on motion to share recording of recent Listening Session featuring Councilman Bonin

f. KHG Board Member access to association’s digital assets

g. Discuss and vote on motion to adopt Records Retention Policy

h. Discuss potential adoption of Code of Conduct

6. Unfinished Business

a. Election Update

• Discuss and vote on motion to restart election process
• Discuss and vote on motion to reschedule Annual Meeting
• Discuss and vote on motion to adopt communications policy
• Discuss and vote on motion to hire counsel to write election communications templates

b. Review requirements for D&O insurance quote application

7. Further Community Comments

Adjourn Meeting

Join Zoom Meeting:

Meeting ID: 890 8344 6273
Password: 598483

Call-In Numbers:

        +1 669 900 6833 or +1 253 215 8782